- We are beginning to switch over to a new church management system. More than just a database, it will help us track volunteers, assign kids to classes/events, securely check them in and out, identify students by school/grade/birthdate, and a host of other items too detailed to list here. I am in charge of the implementation project with the awesome T as my sidekick (seriously - that's what they call it, a sidekick). We're very superhero-ish. Anyway, yesterday we had some problems entering data, so I worked on that. I also reviewed T's bunch of e-mails about a meeting we have scheduled this week to train data entry volunteers and attempted to line up child care for the meeting.
- I entered into this same program a list of as many schools as I could find in the phone book if I knew that we have children who attend there. I also set security rights for all the staff who are the only users we have entered at this point.
- I counted the offering from Sunday's kid's services.
- I cleaned up some curriculum that was returned to me and took it to a closet upstairs.
- I met with the leaders from our Sunday morning kid's church program. They have kicked off a new program in the past few weeks, and we talked about getting schedules put together for those volunteers. I helped them make one up in Excel and I will follow up with them next week to see if they were able to plug volunteers into all the spots as needed for the next 3 months.
- I updated a quarterly schedule of youth volunteers for my pre-school classes. Each quarter, I get new curriculum for these classes. I have to update and copy new schedules, list the quarterly Bible verses, schedule youth volunteers, assimilate and distribute the materials (6 separate sets of teachers during those 3 months), and create a quarterly calendar for the entire children's ministry with a note to parents regarding that quarter's lesson themes and other activities or news. I am going on vacation at the end of May, so I need to finish all this work ahead of my regular schedule.
- I made a few phone calls and sent e-mails to find substitutes for next month.
- I have a meeting on Tuesday, so I printed off some materials to go over with a new teacher so I would be ready to meet with her.
- I looked over the VBS volunteer list and considered who to ask for some of the empty positions still to be filled.
- Last year's VBS materials were on a hard drive that crashed, so I have to create any documents used from scratch. I began yesterday with the creating schedule for the week.
I don't know if that sounds like a day's worth of work or not. I may have done a few other things in there, but that is the bulk of what I can remember. Anyway, it seems as though it's never a regular "to do" list but rather a constantly revolving door through which many events and people pass. There is no "typical day" in ministry. Not that I have ever experienced, anyway.